The Four Basics of Business – Any Business | Business Technology

The more I travel world and meet and work with companies large and small the more convinced I am that the credit crunch and it’s consequences over the last two or three three years has been a good thing for business. It has forced organizations out of complacency and highlighted the need to get back to the basics of business – for everybody, no matter your size or sector.So what are these basics of business?There are four:Prospect for customers
Exceptional at what you do
Great place to work
Bottom lineThat’s it!Prospect for CustomersThis is the one that seems to be forgotten most quickly in the good times.
That’s when I find that organizations, and indeed Sales Managers and entire sales forces often, forget that no-one has a divine right to customers and if you want to have any control atall over your business it is your responsibility to constantly, proactively seek leads which you can turn into orders.Every business has an average conversion rate of leads into orders and it must therefore be a fact that the more leads you generate the more orders you will have.Equally, over time the reverse must apply. I can name any number of organisations who have forgotten this and suffered badly as a result with the most consistent offenders being the professions – lawyers, accountants and even architects – some of whom who seem to think that potential customers will always find them and that somehow it is a little beneath them to actually go out a try and convince people to buy their services.There is a simple process that every business needs to address:
You need to decide which markets you wish to serve, define who your potential customers are and then generate leads from those customers using as many compelling mechanisms as possible. There is then, of course, a whole process involved in addressing those leads and successfully turning them into orders but initial, vital focus has to be the generation of leads and this is where all of us need to spend time addressing, revising and constantly updating.Exceptional at what you doNo one can be mediocre these days. Frankly if your mediocre in terms of your product or your service – or indeed the way you treat your customers – then you now run the risk of simply disappearing. You do, of course, need to focus on your products or services being exceptional but increasingly I find the differentiator is more about the service you give to your customers and the way you treat them from A to Z.


You may have seen my “Golden Helicopter and “Ditched Helicopter” awards that I give to organisations that I have experienced or I have been told about that are giving on the one hand, exceptional service and on the other, simply lousy service to their customers.
Do have a look.Great place to workI still come across companies whose culture seems to be one of assuming that they are doing people a favour by employing them!Employees have a choice – and increasingly, most particularly the latest generation, they are exercising that choice based upon all kinds of considerations. It is not simply based the their prospects for advancement and remuneration on offer as maybe once was the case. Those considerations include evaluating how the organisation is viewed locally and nationally, it’s ethics, how it treats all stakeholders, the values that define it and whether it’s leaders are people they admire.Business leaders and their HR departments have a big role to play here and it is one that is not always given the priority I believe it should.I feel for HR departments around the world. Over recent years they have seen the introduction of more and more employment legislation, more and more health and safety legislation and more and more focus on defining and implementing corporate social responsibility policies – and all these have been dropped in the lap of HR. These are generally all ‘left brain’, procedural and compliance activities and as a result many HR departments have become focused much more on these areas rather than their absolutely vitally important role – their ‘right brain’ role – that is focused on the people.In most organisations there are only two people can go anywhere and talk to anyone. They are the Chief Executive and the Head of HR and both of them should be using that privilege to help ensure that it truly is a great place to work.HR’s job is to enable the business to be successful through it’s people – all it’s people – from the top to the bottom.I was particularly impressed in hear the other day to read about HCL Technologies, the $1bn Indian software company, where every manager and Director (including the CEO) has regular 360 degree reviews by staff which are then placed on the web anonymously.Transparency is becoming more important to employees and with leadership styles worldwide tending to move from autocratic through democratic to meritocratic such transparency is a vital ingredient in ensuring a thriving and successful organisation that truly is a great place to work.Bottom LineMany would argue that this should be number one in the list. Whether you are a publicly traded company, a family business, a not-for-profit organisation or a charity the only way by which and you can grow and prosper and achieve your fundamental purpose is by generating profit and reinvesting into the future growth of the organisation.Many organisations seem to forget this basic need and in difficult times it is the ones that ‘get it’ that are thriving.
There are of course many elements to making money but important amongst those is: charging the right prices, selling to people who have money, and with people being the largest single cost for most, maximising “productivity”.This means ensuring that each and everyone in the company is enabled to maximise the time they spend utilising the expertise for which they were employed – rather than all the other activities we may seek to get them involved in.You may have seen the Ericsson research I quote which gives the breakdown of time spent by a typical field sales engineer in Europe.This shows that, on average, only one third of their available time is spent actually selling. Over half their time is spent in travelling and administration – appalling.So those are four basics of business but let me just mention two supplementaries:LeadershipWhen times are hard it is very easy for CEOs and other leaders to get immersed solely into the detail and the day-to-day activities. You must not do that – you need to regularly get up in your helicopter and look over the horizon to refine your strategy if you are to be successful.Something else I see is that leaders are not smiling very much these days. You may say that that is not surprising – they may not have much to smile about but I would refer you to the recent research that asked the question:”Why do you follow someone?”and the overwhelming result which was:”Because of a feeling of fun and energy and excitement”As a leader is your responsibility to ensure in each and every one that your employee’s feels that from you – no matter what you are feeling inside!DynamismI imagine that every generation has said that things are moving so much faster now than how it used to be.
It is,nevertheless, undoubtedly true in business today that change is accelerating exponentially and technology is moving incredibly fast.
This is true – whether it’s in relation to your products or services or the way you go about doing your business. Every day there is new technology becoming available – maybe from the internet – which you should be exploring and maybe utilising. If you are the size of company that has it’s own IT department you need to redefine their role to ensure that they are keeping you are aware of the cutting edge of technology in IT and related areas. Few do in my experience.


Your technical people and your sales people, in particular, need to be doing the same – and don’t forget the accountants!Technology and business is moving so quickly that you must have an inherent culture of dynamism that keep you ahead of the curve. You should always be considering every aspect of what you do and whether you should change it to do it better.You should be doing absolutely nothing in your organisation simply because that’s what you’ve always done.I find these times exciting – they are giving massive opportunities to both individuals and organisations to truly use their skills and expertise to become even more successful.I recently read the story of Jean-Claude Biver and how he built the Hublot watch brand from virtually nothing in six years. This is what he did:Bought 20% of an obscure, loss making, watch brandPenned a slogan: “The Art of Fusion” and positioned his watches at the top end of the market (5,000 to 1million each)Launched an outrageously looking giant watch utilising cutting edge technologyCreated desire by courting retailers from the Far East and North and South America (rather than the traditional heartlands like Germany) and then habitually give them 70% of what they asked forBe counter-intuitive and create lots of “why didn’t we think of that” moments amongst the competitionWorked out that your target market is not a horizontal group (the wealthy) but a vertical group who aspire to own your productsHold meetings on your dairy farm in Switzerland dressed in full traditional clothesBe a control freak about your marketingSell the company to the world’s biggest luxury goods group for 300m but stay in charge.I think Jean-Claude focuses on the basics of business- and so must we!2011 Roger Harrop Associates

Modern Business Technology For a Restaurant

For any restaurant, point of sale technology is important. And POS restaurant software has become an important part for many restaurants. It takes a lot of time to take orders manually and then pass it on to the kitchen. With this software, however, everything becomes as easy as the click of a button.

Touch screen menus, remote ordering, staff supervision, automated billing, and organization of customer accounts are all possible with the restaurant point of sale software. It becomes quite easy and simple to manage everything with this easy to use system. You can use point of sale systems in the kitchen, back office, and the front office. Managing and running the restaurant becomes much smoother and easier with this software. It allows you to keep track of the number of customers. Better customer services and better order management is what becomes possible with this system.

An administration software is present in the system and it includes electronic menu screens and monitors for easy order processing. A minute by minute record of the daily activity can be kept. Inventory management, stock management, security, and timekeeping are only a few of the activities that this software can indeed simplify.

The restaurant POS includes an input and output device. Touch screens and keyboards act as input devices. Electronic cash registers with printers and monitors attached to them work as input and output devices. They are located in various locations and are also connected to the main server that is located at the back office.

The POS systems control various activities in the restaurant. It is necessary to manage them very efficiently and properly. Even small retail stores and fast food joints have now installed these systems for efficient management of the point of sale. This has made it possible for them to compete with big organizations also.

Over the years, POS systems haave become cheaper. And this is why many small restaurants have also got it installed. Easy to run, simple to operate and easy to update makes them a popular option.

The POS applications are designed in such a way that you can easily install basic systems without much expertise. So there is no excuse to either start systemizing your restaurant or catering business today.

Is Your Business Technology-Strategic or Technology-Dependent?

Security in the IT arena is not a new topic, but corporate awareness of its presence (or lack thereof) is at an all-time high. Not a day goes by without seeing a headline somewhere relating to stolen data, hacked company computers or leaked private information. When Sony’s Playstation┬« Network got hacked, there were estimates reported around $24 billion in losses. Then there were security breaches at Citigroup or Lockheed Martin. They were both juggernauts of industry with hardened defenses and yet were victims of stolen sensitive information. It appears no one is safe, but does obscurity or anonymity still qualify as protection for your small organization?

A few weeks ago I was sitting in a board room discussion with a couple of partners at a smaller private CPA firm and the topic of their network security came up. Mind you, these two gentlemen had a basic understanding of technology as most business owners do, but could not wrap their heads around why it was so important to purchase and install a firewall. A firewall! The most basic of network security devices and here I was trying to justify such a basic, yet mandatory, investment to any business, much less a financial firm.

It was a confirmation of a truth that is common no matter the size of the company. That truth is simple – most business owners have a difficult time appreciating or valuing technology unless they have experienced some type of pain relating to technology. That pain may be lost data, bad support, frustrating software… etc. Whenever I meet with prospective clients, one of the questions I ask in the beginning is “Are you ‘technology dependent’ or ‘technology strategic’?” This sets the tone for what direction we recommend.

Technology Dependent – This is most common among small, private firms. Your business may rely on your computers and networks, yet your decisions regarding technology are typically reactive and cost is commonly the biggest factor on whether or not you proceed. The inherent problem with technology-dependent firms is the unseen lack of efficiency and super high risk factors. Time and productivity are commonly overlooked as assets to the company. Here are some factors common in technology dependent firms:

a. Computers are older (4+ years old) and sometimes are even beige or off-white (a sign of age).

b. Few important proactive tasks are being performed, such as testing backups, patches and risk assessments.

c. There is no guidance on how to leverage technology to contribute to profits or increased productivity.

d. The company is still paying someone to fix things when they break on an hourly basis.

e. There is little to no network security.

Technology Strategic – A business that has seen the true purpose of technology and has enabled itself to do more is strategic. “More of what?” you may ask. It can be more productivity, more efficiency, more revenue and/or more contented staff. Firms that I work with that are “technology strategic” appreciate what technology can do for them and are not resistant to change. Here are some factors that make up a technology strategic firm:

a. Computers are maintained (optimized, clean and typically under 3 years old).

b. Network operations and security is being actively monitored.

c. Security policies are in place both in hardware and software.

d. An IT budget exists and is fixed.

e. The IT solution is a regular topic in your business planning meetings.

If you want to have growth in your firm, confidence in your IT security, and the best return on investment, you need to find ways to start moving to the strategic side of the spectrum. It will not happen overnight but the process needs to occur or risk falling behind your competition.

Where do you start? You need a trusted technology resource whether it’s a friend, your nephew, your executive assistant, or an established IT firm. Much like your clients rely on you for the best in professional financial advice and guidance, you should expect the same in terms of technology advice from a trusted technology partner. That said, have a look at this technology grocery list. If you don’t have these 10 items in place, you should seriously consider implementing them:

- Documented and tested backup process both local and off-site. You should be getting regular reports of these backups.
- Network security policy (passwords, data access, acceptable usage policy are examples).
- Basic alerts when there is a failure on your critical systems, such as a server or email.
- A firewall
- Antivirus and Antimalware software
- Anti-spam for email
- Data and email encryption
- Regular computer and network maintenance
- Secured wireless access
- Internet filtering

Implementation of the technology solutions above can get your company on the road to reaping the benefits of becoming “technology strategic”. An IT firm with certified engineers can develop a strategic and tactical plan to ensure you are getting the most from your technology.

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